At Aman Fund for the Future of Orphans, we are committed to protecting the privacy of all beneficiaries, donors, employees, and partners. We handle your personal information responsibly and in accordance with local laws and international best practices in data protection.
Who Does This Policy Apply To?
This policy applies to all Fund employees and temporary staff, volunteers and interns, service providers and contractors and partner entities handling Fund-related data.
It also covers data collected through the Fund’s official website, fund-affiliated digital applications and platforms, paper and electronic donation forms and communication channels (email, phone, social media).
What Type of Data Do We Protect?
This policy safeguards:
- Beneficiary personal data (e.g., name, address, ID number, marital and educational status)
- Health, psychological, or academic records
- Donor information (e.g., name, account details, donation amounts and methods)
- Employee records (e.g., personnel files, salary details, contact information)
- Photos or videos of beneficiaries and program participants
- Non-personal data such as website analytics and statistics
Key Privacy Principles
- Data is collected only for specific, legitimate, and clearly stated purposes
- Data is used solely for the purposes it was collected for
- No data is shared with third parties without explicit consent or a legal basis
- Data is securely stored and access is restricted to authorized personnel only
- Individuals have the right to access, correct, or object to the use of their personal data
How Do We Use Your Data?
- We obtain written consent before collecting personal information or using images in reports or media
- Data is used only for internal purposes or for sharing success stories while respecting privacy
- We do not sell, transfer, or publish any data to third parties without official authorization
When Do We Share Data?
Data may be shared in the following cases:
- With the individual’s explicit written consent
- Under formal partnership agreements that guarantee privacy protection
- With authorized donation-processing partners who follow strict privacy standards
- To comply with legal obligations (e.g., court orders or regulatory requirements)
Note: All external parties must sign a Non-Disclosure Agreement (NDA) before handling any Fund-related data.
How Do We Protect Your Data?
- Digital data is stored on secure servers protected by passwords, firewalls, and encryption
- Physical documents are kept in locked cabinets within secure offices
- Access to data is granted based on job roles and necessity
- Staff are regularly trained on data privacy and protection best practices
- All employees and volunteers must sign a privacy policy compliance pledge upon joining
What Happens if There’s a Violation?
We take violations seriously. In such cases, we may launch an immediate internal investigation, apply disciplinary actions against those responsible and report serious breaches to legal authorities
Your Rights
As a data subject, you have the right to access your personal data stored by the Fund and request corrections to inaccurate or outdated information